Privacy and Cookie Policy
Version: July 2025
This Privacy Policy explains how Hear Her Stories collects, uses, shares, and protects information when you visit or use our website and related services. In this policy, Hear Her Stories, or we, refers to Hear Her Stories. In this policy, we means Hear Her Stories, and you means anyone who visits or uses our site.”
1) Introduction
Information you provide
We may collect information you choose to share with us, such as:
- Your name and email address when you subscribe, contact us, or submit an inquiry
- Messages and details you include in forms or emails
- Information you provide as part of a story tip, pitch, collaboration request, or other submission
Information collected automatically
When you use our site, we may automatically collect:
- Internet protocol address, device type, operating system, and browser type
- Usage data such as pages viewed, time spent, clicks, and referring pages
- Approximate location based on your internet protocol address
Cookies and similar technologies
We may use cookies or similar technologies to support site functionality, remember preferences, measure performance, and understand how the site is used. You can control cookies through your browser settings. Some site features may not function properly if cookies are disabled.
2) Who is the data controller
We use information to:
- Operate, maintain, and improve the site
- Respond to messages, inquiries, and requests
- Send newsletters or updates when you opt in, and you can unsubscribe at any time
- Understand site usage and improve content and user experience
- Protect safety and integrity, including detecting fraud and preventing misuse
- Support editorial operations, including reviewing submissions and managing collaborations
- Comply with legal obligations
3) What information do we collect
We do not sell your personal information.
We may share information with:
- Service providers who help us run the site, such as website hosting, analytics, email delivery, and security
- Partners only when needed for a specific collaboration you are involved in, and generally only with your knowledge or consent
- Legal and safety authorities if required by law, or to protect rights, safety, and security
4) How we use your Information, and our legal bases for using it
Our site may include third party links or embedded content, such as social media platforms and video players. These third parties may collect information through their own technologies. Their privacy practices are governed by their own policies.
5) How and when we transmit your information to others
If you subscribe to our emails, we may send updates about stories, campaigns, and announcements. You can unsubscribe using the link in our emails. If you contact us directly, we may respond and keep a record of the communication for support and operational purposes.
6) Why and how we use cookies
If you submit a story tip or participate in an editorial feature:
- We may collect information needed to review, verify, and produce content
- We may request consent or release forms where appropriate
- We may edit or remove identifying details for safety, dignity, accuracy, and legal reasons where needed, and we will do so thoughtfully
7) How we operate as a global business
We keep personal information only as long as needed for the purposes described in this policy, including editorial, operational, and legal needs. We may retain aggregated or de identified information for longer periods.
8) How we protect your personal information
We use reasonable administrative, technical, and organizational safeguards to protect information. However, no system can guarantee complete security.
9) How long we keep your personal information
Depending on your location, you may have rights to access, correct, or delete your personal information, and to object to or restrict certain processing. You may also withdraw consent where processing is based on consent. To make a request, contact us at [email protected]. We may need to verify your identity before responding.
10) Minors
Our site is not intended for children under 13, or under the minimum age required by your jurisdiction. We do not knowingly collect personal information from children.
11) International visitors
If you access the site from outside Canada, your information may be processed in countries where we or our service providers operate. Data protection laws may differ by location.
12) Changes to this policy
We may update this Privacy Policy from time to time. The Last updated date reflects the most recent version. Continued use of the site after changes means you accept the updated policy.
13) Contact
For privacy questions or requests, contact: [email protected]
